What is an Email attachment?

An email attachment is a file added to an email message. A file can be a picture, a Word document, a PDF file, or any other supported file. You can add multiple files to an email message within the limit provided by your email provider. For example, Gmail allows a maximum of 25MB. Though there are different ways to send files to your recipient, an attachment is still considered to be straightforward in most cases.

A bit of tech

An email with an attachment is an Internet standard called MIME (Multipurpose Internet Mail Extensions). MIME is an internet standard to support different character sets and extensions to an email. When you add an attachment to your email message, email clients will automatically handle it for you by changing email headers.

Email attachment file types

Theoretically, you can attach any file type to an email message. As there are problems with spam, viruses, and spyware, only specific file formats are supported by email providers. The most commonly known types are

  1. Files like Word, Excel, and PowerPoint
  2. PDF files
  3. Zip file
  4. CSV file
  5. Images like JPEG, PNG
  6. Audio files
  7. Video files
  8. And, a lot more

You can see a list of file formats here. Mailboxfiler supports most of the file formats in the email attachment.

Blocked email attachments

Email providers block certain types of email attachments for safety. These attachment types may spread viruses, which include files that can be executable on a computer. A few types of file extensions blocked by email providers include .ade, .adp, .apk, .appx, .appxbundle, .bat, .cab, .chm, .cmd, .com, .cpl, .dll, .dmg, .ex, .ex_, .exe, .hta, .ins, .isp, .iso, .jar, .js, .jse, .lib, .lnk, .mde, .msc, .msi, .msix, .msixbundle, .msp, .mst, .nsh, .pif, .ps1, .scr, .sct, .shb, .sys, .vb, .vbe, .vbs, .vxd, .wsc, .wsf, .wsh Gmail, Yahoo, Outlook blocks the above file types.

Adding attachments to emails

An attachment is added to an email by selecting a local computer file. When you are reading/composing an email, you are using an email client. Email clients provide a way to handle all the mails. Based on the email client, the way you attach files can vary. As mentioned, the most common way is to select a file from your computer by clicking a button like 'Attach' or 'Attach file' and add it to the email.

With web email clients, there are few extra options available. Yahoo mail - using the website will let you choose an existing file previously uploaded. You can select or pick a file from Google Drive on Gmail web.

Emails with attachments

It is so common these days to get emails with attachments. People use this for file sizes that are not so large and can be sent quickly. Businesses send emails to their staff and customers. A notable thing is that the bills, receipts, invoices, and other documents, which are more like agreements sent through emails.

For example, you get notified about bill payments by electricity, gas, and telephone operators.

Managing attachments

It is simple and more comfortable to send/get emails with attachments. But things get complicated when you get a lot of emails with attachments daily and monthly. Handling email attachment gets more challenging. Above all, these emails will increase your storage quota provided by the email providers. Yes, it's easier to delete email attachments. Can you delete a bill or an agreement?

This is where Mailboxfiler will be a handy tool. Use any cloud storage or even FTP storage to save attachments. The beauty is that it can be more like forwarding an email to an email address. With simple Mail rules (Mail filters), it's a lot easier to automate your task of handling attachments.

A few killer features are

  1. Doesn't have to install any software on your computer
  2. Respects users' Privacy
  3. Security
  4. You own your data

Try Mailboxfiler . You will not regret